{"id":1047,"date":"2012-08-16T09:56:54","date_gmt":"2012-08-16T09:56:54","guid":{"rendered":"http:\/\/kb.esds.co.in\/?p=1047"},"modified":"2018-02-21T05:47:35","modified_gmt":"2018-02-21T05:47:35","slug":"advantages-of-a-document-management-solution","status":"publish","type":"post","link":"https:\/\/www.esds.co.in\/kb\/advantages-of-a-document-management-solution\/","title":{"rendered":"Advantages Of A Document Management Solution"},"content":{"rendered":"<p><strong><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-1048\" title=\"document-management-solution\" src=\"https:\/\/www.esds.co.in\/kb\/wp-content\/uploads\/2012\/08\/document-management-solution.jpg\" alt=\"\" width=\"675\" height=\"267\" \/><\/strong><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_77 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.esds.co.in\/kb\/advantages-of-a-document-management-solution\/#What_are_the_advantages_of_a_document_management_solution\" >What are the advantages of a document management solution?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.esds.co.in\/kb\/advantages-of-a-document-management-solution\/#Some_statistics_on_documents_and_file\" >Some statistics on documents and file:<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_are_the_advantages_of_a_document_management_solution\"><\/span><strong>What are the advantages of a document management solution?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Document distribution <strong>(external and internal)<\/strong> as well as the treatment of information or content, activities are time consuming and are subject to error handling, which sometimes result in dispersion and loss of documents, resulting in loss of time and may even cause difficulties for the company. Implementing a <strong>Document Management system<\/strong> eliminates operational difficulties and has the following advantages:<\/p>\n<p>\u2022 Dematerialisation of documentation and processes associated with processing<br \/>\n\u2022 Automation and standardization of work processes;<br \/>\n\u2022 Management of the company file in a centralized way;<br \/>\n\u2022 Standardization of documents, archive criteria and procedures;<br \/>\n\u2022 Fast delivery, access and processing of documents;<br \/>\n\u2022 Control and security of information and flows of information (documents and processes);<br \/>\n\u2022 Efficiencies in administrative and procedural thus<br \/>\n\u2022 reducing operating costs;<br \/>\n\u2022 Reduced need for physical space and the cost to file with<br \/>\n\u2022 photocopies;<br \/>\n\u2022 Possibility of measuring the efficiency of resources;<br \/>\n\u2022 These factors constitute an added value in supporting the company&#8217;s business.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Some_statistics_on_documents_and_file\"><\/span><strong>Some statistics on documents and file:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\u2022 On average, each employee loses 12% of their time looking for documents on the desktop or the file.<br \/>\n\u2022 90% of the documents we work with day-to-day are mixed with other documents.<br \/>\n\u2022 80% of handwritten documents never more are found.<br \/>\n\u2022 50% of all documents in your file are duplicated or are outdated.<br \/>\n\u2022 30% to 40% of all recorded information can be immediately scanned allowing the destruction of its original.<br \/>\n\u2022 The time spent in Document management is one of 10 activities in a more time-consuming undertaking.<br \/>\n\u2022 15% of all documents handled will be lost.<br \/>\n\u2022 7.5% of all documents that are lost are sunk and 3% are badly stored.<br \/>\n\u2022 On average, each document is copied 9 times .<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What are the advantages of a document management solution? Document distribution (external and internal) as well as the treatment of information or content, activities are time consuming and are subject to error handling, which sometimes result in dispersion and loss of documents, resulting in loss of time and may even cause difficulties for the company. [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[489],"tags":[797,593],"class_list":["post-1047","post","type-post","status-publish","format-standard","hentry","category-document-management-system","tag-document-management-solution","tag-document-management-system-2"],"aioseo_notices":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v15.9.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Advantages Of A Document Management Solution<\/title>\n<meta name=\"description\" content=\"This KB speaks about advantages of a document management services including statistics on documents and files.also the advantages of documentation process.\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.esds.co.in\/kb\/advantages-of-a-document-management-solution\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" 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