The main purpose of a Document Management system is to add a Computing Platform for documentation of an institution in a structured and organized way, allowing greater efficiency and effectiveness of work resulting from that documentation.<\/p>\n
A document management system is usually associated with the implementation of work processes (workflows).<\/p>\n
It is especially aimed at entities that work with large quantities of documents, which aim to increase the efficiency and effectiveness of their work processes.<\/p>\n
Key Features Of A Document Management System<\/strong><\/p>\n A Document Management System is a solution that organize the files and let you access the documents in electronic format. In this sense, it is usually associated with file management and document scanning processes – phase of dematerialisation of documents.<\/p>\n Adding to the whole process of dematerialisation of documents with the physical origin, a Document Management System also allows the inclusion of unstructured documentation of an organization (fax, email, etc..), Thus allowing an aggregation of these two sources of documents.<\/p>\n Normally Documental Management systems include powerful search engines, as well as management and permissions management processes and robust flexibility.<\/p>\n Main Advantages Of Using A Document Management System’s:<\/strong><\/p>\n Allows reducing the cost of copy number, increased productivity in the search, the re-routing of documents and reduce the file space; The document management solutions have mechanisms for access control and security to protect your documents from unauthorized access.<\/p>\n","protected":false},"excerpt":{"rendered":" The main purpose of a Document Management system is to add a Computing Platform for documentation of an institution in a structured and organized way, allowing greater efficiency and effectiveness of work resulting from that documentation. A document management system is usually associated with the implementation of work processes (workflows). It is especially aimed at… <\/p>\n
\nIntegrated Management Information is obtained from the consolidation of transparent electronic documents and documents originating on paper;
\nStandardization of processes of re-approval, archiving and disposal of documents originating on paper;
\nScanning of documents;
\nDecentralization of physical space, ie, documents and processes are always available, regardless of where and how the user accesses the application, access to these documents is done through a simple Web browser;
\nFormation of a backup that allows easy retrieval of documents if there is a fire or flood in a physical file;<\/p>\n